If you’ve ever dealt with wine shipping, you know there are many things that can go wrong. From faulty packaging to noncompliance issues, determining how to ship wine correctly takes trial and error and expert knowledge.
Here at Spirited Shipper, we have 30+ years of experience in shipping wine safely and legally, and we’ve learned that people make several common mistakes. Check out our top 7 wine shipping blunders to avoid.
- Choosing the Wrong Wine Shipping Boxes
One of the most important factors to consider when learning how to ship wine is the container. Wine should only be shipped in certified, high-quality boxes designed to protect bottles in transit.
Why Quality Matters in Wine Shipping Boxes
Even the toughest wine bottles are still breakable. Investing in quality wine shipping boxes ensures the product arrives in one piece.
Risks of Using Uncertified or Flimsy Boxes
While there are many options for wine shipping, only certified containers (like our corrugated cardboard) should be entrusted with your product. No one wants to receive a wet package full of broken glass…
- Poor Packing Techniques That Lead to Damage
Along with the right container, it’s important to use the proper technique when shipping wine.
Proper Cushioning and Placement
Wine bottles should be placed toward the center of the shipping box, and cushioned with cardboard dividers, thermal sleeves, or other filler products.
Sealing and Labeling Tips for Wine Boxes
Use strong packing tape and seal all sides of the wine shipping box. To comply with federal regulations, label the box as alcohol. It’s also helpful to include “fragile,” “this side up,” and “handle with care” labels.
- Neglecting Temperature Control When Shipping Wine
Another common hiccup when shipping wine is temperature control. Extreme cold or heat can impact the quality and taste of your wine, which is why it’s important to use wine shipping boxes that provide insulation.
Understanding Temperature-Sensitive Shipping
During summer months, wine shipping should be insulated, and in many instances refrigerated. Temperatures above 70 degrees Fahrenheit can reduce acidity, leading to sour-tasting wine. Temperature-sensitive shipping can be a bit more expensive, but is crucial for avoiding heat damage.
Tips for Protecting Wine During Extreme Weather
If you plan to ship wine during a heat wave or a blizzard, ensure your product is properly insulated. Add bubblewrap, thermal sleeves, ice packs, and other products to ensure temperature regulation during transport.
- Failing to Comply with Wine Shipping Regulations
In the United States, wine shipping must comply with the law. Some broad regulations to be aware of include proper labeling, quantity limits, permits, and signatures upon delivery. Laws vary by state, so it’s important to keep up to date.
Knowing State and Carrier Requirements
Some states such as Utah and Mississippi prohibit wine shipping, while others like Arkansas and Indiana allow it with strict regulation. When it comes to retailer interstate wine shipping, laws become even more strict, and only a handful of states allow this without restriction.
Avoiding Legal Complications
Always research legal requirements when shipping wine to a new state. Make sure to obtain the permits and licenses required for wine shipping and only use authorized carriers.
- Choosing Inappropriate Shipping Carriers for Wine
Speaking of authorized shipping carriers, it’s important to be aware of the various regulations before sending your product off. USPS, for example, does not allow alcohol shipping of any kind. Other carriers may require signatures, permits, licenses, and other stipulations.
Carriers That Allow Wine Shipping
Several carriers allow wine shipping, as long as it’s permitted in your state.
- FedEx
- UPS
- TIBA Group
- Local trucking companies (depending on the state you live in)
Carrier Guidelines and Restrictions
Authorized carriers will require wine to be packaged in a certified container, such as corrugated cardboard. You may also have to provide proof of state licensure, enter into a business contract with the provider, and meet strict labeling requirements.
- Not Planning for Shipping Delays
One problem with wine shipping that many people overlook is delays. Whether an area is experiencing a severe weather event or you’re shipping during the holidays, several factors can result in delayed wine shipping.
Seasonal Peaks and Shipping Delays
Along with the winter holiday season, shipping providers are often busiest from August to November, as demand tends to spike in the fall. With this in mind, wine shipping can sometimes be delayed in the fall, especially when the weather cools.
Planning Ahead to Avoid Spoilage
If you’re planning on shipping during peak season, make sure your wine is properly packaged and insulated to avoid spoiling while sitting in a warehouse. You may also want to ensure that the wine is protected from sunlight, as this can cause oxidation.
- Ignoring Customer Experience and Presentation
Presentation is a huge part of the wine shipping experience for wineries and retailers. Don’t just send your customers a blank cardboard box.
The Importance of Professional Packaging
Make your wine shipping look professional with the right materials, filler, insulation, and labeling. Professional packaging is huge for gaining return customers.
Adding Branding or Personal Touches
Many wine shipping supply companies will add branding and other personal touches to your packages, elevating the customer experience. Spirited Shipper, for example, offers silk-screening and gift wrapping.
Spirited Shipper’s Solutions for Safe and Compliant Wine Shipping
The best way to ship wine is with a company that knows the business inside and out. With over 30 years of experience, Spirited Shipper is a secure, compliant, trusted partner in wine shipping. We not only ensure your wine arrives safely, but we also do everything we can to make the process pleasant.
Conclusion: Ship Wine Safely with the Right Tools and Knowledge
Whether you’re a first-time shipper or a seasoned winery, wine shipping should be done carefully and correctly with the right tools and knowledge in mind. At Spirited Shipper, our wide selection of wine boxes, shipping materials, and even branding customization make wine shipping a breeze. Shop our products online, visit us in person, or contact us to learn more about the many options available for customized wine shipping. Cheers!
